Motion 2 -- Passed by the PEI Museum & Heritage Foundation at its AGM

Title: Communication & New Business

WHEREAS the membership of the PEI Museum & Heritage Foundation is widely distributed and communication is key component of ensuring that members are aware of the activities carried out on their behalf;

AND WHEREAS, the Foundation has responsibilities to provide an annual report to the membership and to the Legislature and to conduct an annual meeting;

AND WHEREAS, recent changes have modified the by-laws of the organization so that

17 (2) Public notice of the annual or any general meeting of the membership shall contain the wording of, and information concerning, any resolutions or motion proposed to be brought before the meeting other than the normally transacted business of the meeting.

AND WHEREAS, the annual report is not provided to members in advance of the meeting and they do not receive regular newsletters updating them on activities of the organization during the year, it becomes a challenge for members to know what motions or resolutions may be required until they have information on the year’s activities in their hands;

AND SINCE, the Board does not provide its report prior to the meeting but members are required to submit their motions in advance of receiving the annual report.

BE IT RESOLVED, that the Minister Responsible for the Museum & Heritage Foundation be informed of the concerns of the membership in this regard, and further;

THAT THIS MEETING CONFIRM, that Roberts Rules of Order define the procedures of this assembly and that the category called New Business should deal not only with previously defined items of new business, but also be the period of a meeting in which the floor is open for members to raise matters of business which they may have been unaware of, prior to arriving at the meeting.

FURTHER BE IT RESOLVED, that the Board be informed that communication remains an important issue and that all options be examined to ensure that the membership is kept informed on a timely basis of the operations and activities of their organization through newsletters, the Internet, meetings and publications so they remain informed, and can continue to contribute their assistance and suggestions in meaningful way.